Privacy policy of IDA Dosimetry GmbH

Welcome to our website. We are delighted with the interest you have shown in our company. We take the protection of your personal data very seriously. We process your data in accordance with the applicable legal requirements on the protection of personal data, in particular the EU’s General Data Protection Regulation (GDPR) as well as the country-specific implementation laws which apply to us. The purpose of this privacy policy is to inform you in detail about the processing of your data by IBA and the rights to which you are entitled.

“Personal data” means any information which enables a natural person to be identified. This includes, in particular, a person’s name, date of birth, address, phone number, email address and also IP address.

“Anonymous data” is data which enables no link of any nature whatsoever to be made to the user.

 

Controller and data protection officer

IBA Dosimetry GmbH
Bahnhofstrasse 5
90592 Schwarzenbruck
Germany

Contact details of the data protection officer: Datenschutz@iba-group.com

 

Your rights as a data subject

We would first like to inform you of your rights as a data subject. Your rights are set out in Articles 15 - 22 of the GDPR. These include:

  • The right to information (Article15 GDPR),
  • The right to erasure (Article17 GDPR),
  • The right to rectification (Article16 GDPR),
  • The right to data portability (Article20 GDPR),
  • The right to the restriction of data processing (Article 18 GDPR),
  • Information on the right to object to data processing (Article 21 GDPR),

If you wish to assert any of these rights, please contact: Datenschutz@iba-group.com

Please use the same contact details if you have any questions about data processing in our company. You also have the right to complain to a data protection supervisory authority.

 

Rights to object

Please note the following in connection with your rights to object:

If we process your personal data for the purpose of direct marketing, you have the right to object to this data processing at any time without giving reasons. This also applies to profiling to the extent that it is related to the direct marketing.

If you object to processing for the purposes of direct marketing, we will no longer use your data for these purposes. The objection is free of charge and does not require any specific form. Please send your objection if at all possible to: Datenschutz@iba-group.com

In the event that we process your data for the furtherance of legitimate interests, you can object to the processing for reasons arising from your specific situation at any time; this also applies to profiling based on these provisions.

We will then no longer process personal data unless we can demonstrate compelling legitimate reasons for the processing which override your interests, rights and freedoms, or the processing is in support of the assertion, exercise or defense of legal claims.

 

Purpose and legal basis for the data processing

The provisions of the GDPR and the German Federal Data Protection Act (Bundesdatenschutsgesetz) (new version) as well as all other applicable provisions of data protection law are observed when your personal data is processed. The legal basis for data processing arises in particular from Article 6 GDPR.

We use your data for the initiation of business transactions, to meet contractual and legal obligations, in the performance of contracts, to offer products and services, to strengthen our relationship with customers - something which can also include analyses for marketing purposes and direct advertising.

Your consent also constitutes the consent required under data protection law. If we are using your consent, we explain to you the purposes of the data processing and your right to withdraw this consent. If the consent relates to the processing of particular categories of personal data we will make you aware of this in the consent.

Particular categories of personal data within the meaning of Article 9 GDPR are only processed if processing is needed as a result of legal requirements and there are no reasons for assuming that your legitimate interest overrides the prohibition of processing.

 

Transfers to third parties

We will only transfer your data to third parties within the bounds set by law or with your appropriate consent. Apart from the above, data is not transferred to third parties unless we are obliged to do so by mandatory provisions of law (transfers of data to external bodies such as supervisory bodies or law enforcement agencies).

 

Data recipients / categories of recipients

Within our company we ensure that the only persons who receive your data are persons who need the data to meet contractual or legal obligations.

In many cases service-providers support our departments in the performance of their tasks. The necessary agreements under data protection law has been concluded with all service-providers.

 

Transfers to third countries / purpose of transfer to third countries

Data is only transferred to third countries (i.e. countries outside the European Union and the European Economic Area) to the extent that this is necessary for the performance of a contractual obligation or is required by law or you have given us your consent for this transfer.

We transfer your personal data to a service-provider or to a Group company outside the European Economic Area. When doing so we ensure that the level of data protection is maintained.

 

Data storage time

We store your data for the time needed for the relevant processing purpose. Please note that there are many retention obligations which require data to be stored for a longer period.  This relates in particular to retention obligations under commercial or tax law (e.g. the German Commercial Code (Handelsgesetzbuch) or the German Fiscal Code (Abgabenordnung) etc. In the absence of retention obligations to the contrary, the data is routinely deleted after the purpose of the processing has been achieved.

We can also retain data if you have granted your permission for this or in the event of legal disputes, and we use evidence within the constraints of legal periods of limitation which can extend for up to thirty years; the standard period of limitation is three years.

 

Secure transfer of your data

We employ the relevant technical and organizational methods to protect data we save against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. The security level is continually checked in collaboration with security experts and is amended in line with new security standards.

Data exchanged from and to our website is encrypted. We use HTTPS as the transfer protocol for our website and always apply the latest encryption protocols. When using our contact forms we always offer content encryption to our users. Only we are able to decrypt this data. Alternative methods of communication are also possible (e.g. mail).

 

Obligation of the provision of data

A range of personal data is needed for the establishment, implementation and termination of the obligations and the performance of the associated contractual and legal obligations. The same applies to the use of our website and the various functions which this provides.

We have summarized details of this for you in the above-mentioned point. In certain cases data must also be collected or provided by reason of the provisions of law. Please note that your inquiry cannot be processed or the underlying obligation performed if this data is not provided.

 

Automated individual decision-making

We do not use any automatic processing procedures to come to a decision.

 

Collection of general information

When you access our website, information of a general nature is collected, Article 6, Paragraph 1, Letter f) of the GDPR. This information (server logfiles) includes, for instance, the type of web-browser, the operating system used, the domain name of your Internet service-provider and similar. None of this information enables any conclusions to be drawn about your person. This information is needed for technical reasons to supply you correctly with the website content you requested and is essential when the Internet is used. We analyze anonymous information of this nature for statistical purposes in order to optimize our website and the technology behind it and to protect us in the event of a cyber attack.
Complete IP addresses are deleted after 7 days.

 

Newsletters and e-mail mailshots

a) General

If you register to receive our newsletter and email mailshots in line with a consent as required by Article 6, Paragraph 1, Letter a) GDPR, the data you provide is used exclusively for this purpose. Subscribers can also receive email information about circumstances relevant to the service or registration (for instance, changes to the newsletter service or technical factors).

We need a valid email address for registration. We use the “double opt-in” procedure to verify that a registration really does originate from the owner of an email address. As part of this process we record the order for the newsletter, the transmission of the confirmation email and the receipt of the answer we request. No further data is collected. The data is used exclusively for the distribution of the newsletter and is not passed to third parties.

You can revoke your consent to the saving of your personal data and its use for the distribution of newsletters at any time. You can find a corresponding link for this purpose in every newsletter. You can also unsubscribe at any time directly on this website or tell us that you wish to do so by using the contact information at the end/foot of this web-page.

 b) Distribution by the service-provider Sales Force / Pardot

The newsletters / e-mails are sent via the distribution service-provider “Pardot”, a newsletter distribution platform belonging to Pardot Marketing Automation System (“Pardot MAS”) of Pardot LLC, 950 E. Paces Ferry Rd. Suite 3300 Atlanta, GA 30326, USA (“Pardot”). Pardot is a Salesforce software module for recording and evaluating the use of a website by visitors to the website, and for distributing mailshots and newsletters. When Pardot LLC processes personal data, the processing is done exclusively on our behalf and in accordance with our instructions. We have concluded a separate agreement with salesforce.com inc. to ensure compliance with the EU Data Protection Directive.

c) Distribution by the service-provider Mailchimp

From time to time the newsletter and emails are distributed by the distribution service-provider “Mailchimp”, a newsletter distribution platform belonging to the American service-provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. You can see this distribution service-provider’s data-protection policy here:  https://mailchimp.com/legal/privacy/. A data protection contract has been concluded with Mailchimp.

d) Performance measurement

The newsletters contain what is called a “web- beacon”. This is a file only as big as a pixel which is downloaded by our server when the newsletter is opened or, if we use a distribution service-provider, by the latter’s server. Technical information, for instance about your browser and system as well as your IP address and the time of the download, are initially downloaded at this time.

This information is used to improve the technical aspects of the service by using the technical information and also by means of the information gathered about the target groups and their reading behavior as well as information about the locations where the newsletters were downloaded (this can be found with the aid of the IP address) or the time of the download. The statistical information collected also includes confirmation of whether the newsletters were opened, when they were opened and the links which were clicked on. For technical reasons this information can be allocated to individual recipients of the newsletters. However, neither we nor the distribution service-provider (if used) aspire to monitor individual users. The purpose of the assessments is rather to enable us to recognize the reading habits of our users and to tailor the content to these habits or to send a variety of content in line with our users’ interests.

Unfortunately it is not possible to object to a), b) or c) separately. If you object to one or more of these you must unsubscribe from the entire newsletter.

 

Contact form / contacting us by email

Our website contains a contact form which can be used to contact us electronically.  If you write to us via the contact form, we process the data provided in the contact form in accordance with Article 6, Paragraph 1, Letters a) and b) of the GDPR.

  • Family name, given name (obligatory field)
  • Company (obligatory field)
  • Phone number (optional)
  • Email address (obligatory field)
  • Phone number (optional)
  • Town (obligatory field)
  • Country (optional)
  • Federal state (optional)
  • Your message (obligatory field)

In this method of communication we observe the principles of data economy and data avoidance as you only have to provide the information which is essential for us to be able to contact you. Your IP address is also processed for reasons associated with technical necessity and legal safeguards. All other information is in voluntary fields and only provided as an option.

If you email us we will only process the personal information included in the email for the purpose of dealing with your inquiry. If you do not use the form we offer to contact us, no additional data is collected.

If it should be apparent from the inquiry that you want the information to be retained for a longer period, we save the data for this longer period.

 

Presentation hub

You have the facility to register yourself in our “presentation hub”. In this area you can watch all the presentations we have created in the form of online videos. The data is collected on the basis of a consent in accordance with Article 6, Paragraph 1, Letter a) of the GDPR.

We need the following data for the registration:

  • Form of address (optional)
  • Academic Title (optional)
  • Given name (obligatory field)
  • Family name (obligatory field)
  • Company (obligatory field)
  • Town (obligatory field)
  • Country (obligatory field)
  • Email address (obligatory field)

The company name, city and country are needed so that we can classify you as a customer.

By registering for our hub you also consent to our use of your email address so we can present our latest products to you at regular intervals in conjunction with the videos you have watched.

We can also record which videos have been watched by which users.

If you don’t want to get any emails with product presentations from us anymore, you are able to unsubscribe through the unsubscribe-link, which is part of each of these emails. Your account won’t be deleted this way, but as long as you are not logging yourself into the presentation hub, there won’t be collected any data about the watched videos from you anymore.

If you additionally wish to delete your presentation hub account completely, we would ask for an appropriate message to datenschutz@iba-group.com.
Please take note that in this case until you do a new registration, you won’t be able to use the presentation hub-service any longer.

Your data and account are stored until you delete these or alter your email address.

 

Registration for online presentations

You can also use our web-site to register for online presentations and training courses. The data is collected on the basis of a consent in accordance with Article 6, Paragraph 1, Letter a) of the GDPR. To provide you with these presentations we use the “GoToMeeting” tool of the service-provider LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson’s Quay, Dublin 2, Ireland who also acts as our service-provider for this. The necessary data protection agreements have been concluded. You can find additional details at www.logmeininc.com/de/legal/privacy.

We need the following data for the registration:

  • Given name (obligatory field)
  • Family name (obligatory field)
  • Email address (obligatory field)
  • Town (obligatory field)
  • Country (obligatory field)
  • Company (obligatory field)

The company name, town and country are needed so that we can classify you as a customer. Additional questions can be obligatory information without which participation is not possible. You will find more detailed information in the description of the relevant online presentation.

It is possible that we are not the organizer of the online presentation but only arrange participation as a sponsor. In this case the relevant data protection provisions of the organizer are derived from the description of the event.

If you give your consent, your contact data is made available to us so that we can contact you on matters relating to the online presentation. A separate registration is needed for each online presentation; however, the data you input is saved. When you have registered you will receive an email confirmation of your registration. This email also provides you with the opportunity to cancel your registration.

 

Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics employs what are called “cookies”; these are text files which are saved on your computer and which make an analysis of your use of the website possible. The information about your use of the website created by the cookie is normally transmitted to a server belonging to Google in the USA where it is saved. As a result of the anonymization of the IP addresses in these web-pages your IP address is, however, abbreviated by Google within the member states of the European Union or in other signatory states of the agreement on the European Economic Area. The complete IP address is only transmitted in exceptional cases to a Google server in the United States where it is abbreviated. Acting on behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the activity on the website and to perform additional services associated with the use of the website and the Internet for the website operator. The IP address transmitted by your browser to Google Analytics is not linked with other data by Google. You can prevent cookies from being saved by setting your browser software accordingly; however, we wish to point out that in this case you may not be able to use all the functions of this website to their full extent. You can also prevent the collection of the data relating to your use of the website created by the cookie (including your IP address) by Google as well as the processing of the data by Google by downloading and installing the browser plug-in available at the following link: Browser add-on to deactivateGoogle Analytics

Under Article 6, Paragraph 1, Letter a) of the GDPR your consent is necessary for the use of Google Analytics. You can give and withdraw this consent by using the cookie banner / cookiebot. The ability to edit your cookie settings can be found in the lower section above the list of cookies on this page.

 

Google Ads

Our website uses Google conversion tracking. If you landed on our website via an advertisement screened by Google, a cookie is set in your computer by Google Ads. The cookie for conversion tracking is set if a user clicks on an advertisement screened by Google. These cookies cease to work after 30 days and are not used for personal identification. If the user visits certain pages on our website and the cookie has not yet expired, both we and Google can identify that the user has clicked on the advertisement and was transferred to this page. Every Google Ads customer receives a different cookie. Cookies can therefore not be tracked via the websites of (different) Google Ads customers. The purpose of the information obtained with the aid of conversion cookies is to create conversion statistics for Google Ads customers who have decided in favor of conversion tracking. The customers are made aware of the total number of users who have clicked on their advertisement and have been forwarded to a page with a conversion tracking tag. However, they do not receive any information with which the user can be personally identified.

Under Article 6, Paragraph 1, Letter a) of the GDPR your consent is necessary for the use of Google Ads. You can give and withdraw this consent by using the cookie banner / cookiebot. The ability to edit your cookie settings can be found in the lower section above the list of cookies on this page.

 

Social media

You will find links to the social media networks Twitter, LinkedIn and YouTube on our website. You will find the corporate pages of IBA Dosimetry GmbH on these social media sites.

Cookies are also set when you use LinkedIn, YouTube and Twitter; these cookies enable us to track the service and sub-sites you have visited and made use of. 

Under Article 6, Paragraph 1, Letter a) of the GDPR your consent is necessary for the use of these cookies. You can give and withdraw this consent by using the cookie banner / cookiebot. The ability to edit your cookie settings can be found in the lower section above the list of cookies on this page.

 

Your rights / option to object

If you belong to a social network and do not want the network to collect data about you via our website or to link your stored membership data to the relevant network, you must

  • log out of the network in question prior to visiting our fan page,
  • erase existing cookies from the device and
  • close your browser and reboot the computer.

Following a new login, however, you once again become identifiable to the network as a specific user.

For a detailed presentation of the processing in each case and how to opt out of processing, we refer you to the following linked information:

 

Videos

The videos offered on our website are directly hosted on our website. No information is passed to third parties if the videos are watched.

 

Google Maps

We integrate the maps of the “Google Maps” service of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, into our website. The data which is processed can particularly include IP addresses and the user’s location. However, this is not collected without your consent (normally provided by the settings of your mobile device). The data can be processed in the USA. This information is provided by reason of our legitimate interest in providing you with Google Maps so you know how to find us - Article 6, Paragraph 1, Letter f) of the GDPR.

Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

 

Twitter plug-in

A plug-in of our fan page on Twitter (Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Ireland) is activated on our website: i.e. when our site is visited an exchange with the fan page takes place immediately and shows the latest contributions. This function takes place in line with Article 6, Paragraph 1, Letter f) of the GDPR and is based on our legitimate interest in offering you an overview of our activities on Twitter and in enhancing the ease with which our website can be used.

 

Privacy policy / tips on data protection in the social media

We maintain presences in the social media, predominantly with Facebook, YouTube, Twitter and LinkedIn. Where we control the processing of your data, we ensure that applicable data protection rules are observed.

With respect to our web presences, you will find the key information on privacy law below.

Name and address of the individuals responsible for operation

As well as IBA Dosimetry GmbH, the following entities are responsible within the meaning of the General Data Protection Regulation as well as other provisions of data protection law for the corporate websites:

  • Facebook
    (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland)
  • Youtube
    (Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Irland)
  • LinkedIn
    (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland)
  • Twitter
    (Twitter International Company, One Cumberland Place, Fenian Street,Dublin 2, D02 AX07 Irland)

You use these platforms and their functions at your own responsibility, however. This specifically applies to use of interactive functions (such as commenting, sharing, assessing).

We draw your attention to the fact that your data can be processed outside the area of the European Union if these functions are used.

 

Purpose and legal basis

We maintain our own fan pages to communicate with visitors to these pages and inform them in this way about what we offer, Article 6, Paragraph 1, Letter f) of the GDPR.

In addition, we collect data from Facebook for statistical purposes so we can develop and optimize the contents and increase the attractiveness of our offering. The data required for this (such as total page views, page activities and data provided by visitors and interactions) are processed and made available to us by the social networks. We have no influence on their creation or presentation.

Our processing of your personal data is based on our legitimate interests in effective information and communication in accordance with Article 6, Paragraph 1, Sentence 1, Letter f) of the GDPR.

Should you be asked for your consent to data processing - that is, if you give your consent by clicking on a button or similar (opt-in) - the legal basis for this processing is Article 6, Paragraph 1, Sentence 1, Letter a) and Article 7 of the GDPR.

 

Your rights / ability to object

If you belong to a social network and do not want the network to collect data about you via our website or to link your stored membership data to the network in question, you must

  • log out of the network in question prior to visiting our fan page,
  • erase existing cookies from the device and
  • close your browser and reboot the computer.

Following a new login, however, you once again become identifiable to the network as a specific user.

For a detailed presentation of processing and how to opt out of it, we refer you to the following linked information:

Overall, you have the following rights regarding the processing of your personal data:

Right to information; right to rectification; right to erasure; right to restrict processing; right to object; right to data portability; right to lodge a complaint with the relevant data protection authority regarding unlawful processing of your personal data.

However, as IBA Dosimetry GmbH does not have full access to your personal data you should address any claims directly to the social media providers as they have access to the personal data of their users and can take appropriate action and provide information.

Should you still require assistance, we will of course attempt to support you. Please contact us at Datenschutz@iba-group.com.

 

Instructions on copyrights and art copyrights

If you wish to make public any images, texts, plans, videos, music, etc. via our website, it is important for you to know that you may be assigning all rights of usage to the network and that this may result in legal consequences for you if you are not yourself the originator or the holder of the rights.

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